Terms and Conditions
Last Updated: 14th September 2026
These Terms and Conditions apply to bookings for and attendance at Spree Wales.
Spree Wales is administered by Rumney Gospel Chapel, Brachdy Road, Rumney, Cardiff, CF3 3BG.
Registered charity number: 1147003.
Spree Wales 2027
Spree Wales 2027 takes place from 2nd to 4th July 2027 at Carmarthen Showground, SA33 5DR.
The site opens at 4pm on Friday and the programme finishes at 3pm on Sunday.
Who can attend
Spree Wales is primarily for organised church youth groups.
The normal age range for children and young people attending Spree is 8 to 15, based on their age on the first day of the event.
Children and young people must attend through a registered organised group.
Families can attend together where they form part of an organised group arrangement.
People aged 16 and over may become involved through Service Crew or other volunteering routes rather than attending as ordinary young-person campers.
Group registration
Groups are registered through SolidRock.
A Group Coordinator must register the group before other members can book.
Once the group has been created, the Group Coordinator can either register people directly or share the group's unique booking link so that parents or group leaders can purchase tickets and provide their information.
Bookings
A booking is confirmed once the ticket purchase has been completed.
There are no Spree Wales booking fees.
A confirmed ticket does not remove the requirement to provide all information, permissions, consent, and other details required for attendance.
A person may only attend once all required information has been completed through the relevant booking process.
All bookings close on 18th June 2027, unless Spree Wales sells out first.
Ticket prices
Ticket prices are those advertised by Spree Wales at the time of booking.
For Spree Wales 2027, normal Weekend Ticket prices are:
Early Bird: £65 until 31st January 2027
Advance: £75 from 1st February 2027
Standard: £85 from 1st April 2027
The same normal Weekend Ticket price applies to children, young people, and group leaders.
New Group offer
A New Group is a group that has not attended Spree Wales before.
Eligible new groups receive 50% off normal Weekend Tickets.
The offer does not apply to catering, Service Crew tickets, Adult Volunteer tickets, electrical hookups, or other optional costs.
The New Group offer is available until 18th June 2027, subject to overall event availability.
Saturday Day Tickets
Saturday Day Tickets cost £35 and are available from 1st May 2027.
Day Tickets are valid for Saturday only.
Day visitors can enter from 9am and the gate closes for day visitors at 11pm.
Saturday Day Ticket holders must attend as part of an organised registered group.
Day Tickets do not include camping or the weekend catering package.
Payment
Payment can be made by bank card through the booking system.
Deposits, instalment plans, and invoices are also available where offered through the booking process.
A person remains responsible for completing any outstanding payment due under the booking arrangement selected.
Ticket transfers
Tickets can be transferred between people within the same registered group.
Transfers and the required attendee information must be completed by 18th June 2027.
All required information and permissions for the replacement ticket holder must be supplied before they attend.
Refunds
Refunds are not normally issued, although exceptional circumstances may be considered.
Any exceptional request will be considered on a case-by-case basis.
Nothing in these Terms and Conditions affects any statutory rights that cannot legally be excluded.
What tickets include
Normal Spree Wales tickets include access to the programme and activities.
This includes activities and workshops that require sign-up.
There are currently no separately charged activities.
Optional additional spending may include weekend catering, food from Sally's Diner, merchandise, and electrical hookups.
Group leaders
Group leaders must be aged 18 or over.
The minimum recommended ratio is 1 adult to 8 young people.
Groups should follow their own safeguarding and ratio policies where those require a stronger ratio.
Group leaders remain responsible for their group before and throughout Spree Wales.
This includes responsibility for:
appropriate supervision
the safety and welfare of the group
overnight supervision
managing medication
ensuring required information has been supplied
following applicable safeguarding requirements
coordinating transport where applicable
supporting the programme as required
Group Coordinators
The Group Coordinator is responsible for registering the group and ensuring that information supplied about the group is accurate.
Group Coordinators are also responsible for ensuring adult group leaders meet the relevant enhanced DBS requirements.
When registering and managing a group, Group Coordinators agree to meet the applicable safeguarding requirements and to provide accurate information.
DBS requirements
Adult group leaders must meet the applicable enhanced DBS requirements.
Service Crew aged 18 or over also require a valid enhanced DBS check.
Adult Volunteers must meet the applicable safeguarding and DBS requirements.
Group Coordinators verify the relevant DBS requirements for their own group. Spree Wales verifies DBS requirements for people volunteering directly through the Spree Wales process.
Camping
Camping is the main Spree Wales residential experience.
Groups bring their own tents and camp together on pitches allocated by Spree Wales.
Tent hire is not provided.
Caravans and campervans can be brought to Spree Wales where prior notification has been given.
A person can hold a Weekend Ticket without camping. Anyone attending on this basis must leave the site by 11pm each night.
Electrical hookups
A limited number of electrical hookups are available and must be booked in advance.
For Spree Wales 2027:
6A hookup: £50 for the weekend
16A hookup: £90 for the weekend
Availability is not guaranteed unless a hookup has been booked.
There are no general-use charging facilities on site.
Catering
Weekend catering is an optional addition to a Weekend Ticket.
The Spree Wales 2027 catering package costs £22.50 per person and includes:
Friday: dinner
Saturday: breakfast, lunch, and dinner
Sunday: breakfast and lunch
Groups may choose to self-cater instead.
Open fires are not permitted.
Food allergies and dietary requirements must be supplied accurately through the booking process.
Group leaders remain responsible for making sure the dietary needs of their group are properly managed.
Medical information and medication
Relevant medical conditions must be disclosed through the consent process.
Appropriate first-aid provision and an on-site medical centre are available during Spree Wales.
Group leaders are responsible for storing and administering medication for members of their group.
Accessibility and additional needs
Additional needs should be disclosed through the consent process.
Spree Wales aims to accommodate reasonable needs where possible.
Requests for additional adjustments for Spree Wales 2027 should be submitted by 18th June 2027.
Spree Wales may not be able to accommodate every request.
Safeguarding
Spree Wales has a dedicated Safeguarding Team.
Group leaders remain responsible for the welfare and appropriate supervision of their own group throughout the weekend.
Everyone attending must follow the applicable safeguarding requirements and cooperate with the Spree Wales Safeguarding Team where necessary.
Behaviour and site rules
Everyone attending Spree Wales is expected to behave appropriately and follow event and site-safety requirements.
Group leaders are responsible for managing the behaviour of their group.
Photography and filming
Spree Wales takes photographs and may film during the event.
Consent is collected through the event consent process.
A person can opt out of event photography. Where somebody has opted out, Spree Wales may take a reference photograph at the beginning of the event to help the team identify that person and manage the no-photo requirement.
Personal belongings and lost property
Personal belongings are brought to Spree Wales at the owner's risk.
Spree Wales cannot accept responsibility for personal items that are lost, stolen, or damaged, except where responsibility cannot legally be excluded.
Where possible, Spree Wales will make reasonable efforts to notify people about lost property that has been found.
Weather
Spree Wales is designed to continue operating in rain and has indoor and covered provision on site.
Severe weather is managed in accordance with the Spree Wales Severe Weather Policy and relevant emergency arrangements.
Cancellation or major disruption
If Spree Wales is cancelled or seriously disrupted, the situation will be managed in accordance with the relevant Spree Wales policies and any applicable legal rights.
Any refund or other arrangement will depend on the circumstances and the applicable policy.
Information supplied when booking
People making or administering bookings are responsible for making sure the information they provide is accurate.
It is particularly important that emergency contact, medical, dietary, accessibility, additional-needs, safeguarding, and consent information is complete and accurate.
Spree Wales should be informed where relevant information changes before the event.
Contact
Questions about bookings or these Terms and Conditions can be sent to admin@spreewales.com.
Rumney Gospel Chapel
Brachdy Road
Rumney
Cardiff
CF3 3BG
Registered charity number: 1147003